Venue Booking Application

STEP 1
Applicant
Information
STEP 2
Booking
Details
STEP 3
Event
Details
STEP 4
Supporting
Documents
STEP 5
Confirmation
STEP 6
Submit

Enquiries

Tel: 852 3721 8831 (Mondays to Fridays from 9:00 a.m. to 6:00 p.m. except public holidays)

Email: venuebooking@youthsquare.hk

Fax: 852 3721 8889

Address: Information Counter on LG1/F, Youth Square, 238 Chai Wan Road, Chai Wan, Hong Kong

Choice# Venue Date Time

Choice# Venue Date Time
Remarks
  1. A minimum of 2 consecutive hours is required for booking of any facilities in Multi-purpose Area.
  2. Fixed equipment and device shall not be moved or removed from the designated locations.
  3. Hirers should attend technical meeting with Operations Department of Youth Square and return the duly completed Event Requirement Checklist at least 21 days or within designated time prior to the date of booking. If not, additional manpower, equipment and services will only be provided subject to the resources and manpower of Youth Square being available at that time.
Choice# Venue Date

Prior application to the Manager is necessary in case video recording, filming, the making of TV films or press conference conducted within Youth Square hired venue. In general, audio or video recording of the performance should only be for archival/ educational purposes. In case the audio or video records are used for commercial uses or purposes other than archival educational purposes, basic charge plus charges as stipulated will be applied, please refer to the following link: https://fso.ccidahk.gov.hk/en/location/detail.php?id=1547
In compliance with the Film Censorship Ordinance (Cap. 392), the Hirer whose functions include the projection of films, slides or video shall obtain a “Certificate of Approval” or a “Certificate of Exemption” from the Office of Film, Newspaper & Article Administration (OFNAA) (Enquiry: 2594 5788 / 2594 5762). The Hirer shall forward to the Manager the copy of a valid certificate at least 7 working days before the day of event. Applicant should also note that they need to comply with any requirements set out in other Ordinances as may be applicable to their function(s), such as the Control of Obscene and Indecent Articles Ordinance and the Summary Offences Ordinance.
In case there is any game, device or activities for distributing or allotting prizes by luck draw or games of chance, the Hirer shall apply in advance for a “Trade Promotion Competition Licence” from the Office of the Licensing Authority (Enquiry: 2117 3916 / 2117 3798) of the Home Affairs Department as governed by the Gambling Ordinance (Cap. 148). The Hirer shall forward to the Manager the copy of the valid licence at least 7 working days before the day of event.
For fund-raising activities where on-site collection of donation will be arranged, the Hirer shall apply in advance for a “Public Subscription Permit” from the Social Welfare Department (Enquiry: 2832 4311) or a “Public Fund-raising Permits” from the Home Affairs Department (Enquiry: 2835 1492). The Hirer shall forward to the Manager the copy of a valid permits at least 7 working days before the day of events Such permit should be available for on-site inspection and display when required by the staff on duty.
Overseas or mainland performer/ artist, adjudicator and working staff of the Event working in Hong Kong shall apply for relevant visa or entry permit from the Immigration Department (Tel: 2824 6111) in advance. Tourists are not allowed by law to take up employment (paid or unpaid), to establish or join in any business. Youth Square may request relevant documents from the Hirer as necessary for verification purposes.
The Hirer whose functions include the participation of child entertainer (a person under the age of 15 years) shall apply for relevant approval from the Labour Department (Tel: 2717 1771). Youth Square may request relevant documents from the Hirer as necessary for verification purposes.

Hirers are required to observe and comply with the National Anthem Ordinance (Instrument A405), should the events involve the playing and singing of the national anthem. Hirers are also requested to inform the Manager at least 4 weeks in advance. For details, please visit: https://www.elegislation.gov.hk/hk/A405. The standard score and the official recording of the national anthem can be found on the website of the Constitutional and Mainland Affairs Bureau: http://www.cmab.gov.hk/en/issues/national_anthem_occasions.htm


In accordance with the National Flag & National Emblem Ordinance (Instrument A401) and the Regional Flag & Regional Emblem Ordinance(Instrument A602), hirers who would like to display and use the national and regional flags or emblems during their booking periods should ensure that their designs are in compliance with the specifications set out in the respective Ordinances and make prior written applications to the Deputy Director of Administration (Email: flags&emblems@cso.gov.hk or Fax: 2804 6552). The processing time required varies and it takes about 3-4 weeks in general. The Hirers are requested to inform the Manager at least 4 weeks before the day of event, and shall forward to the Manager the copy of a valid certificate before 7 working days of event.
For details, please visit:
https://www/elegislation.gov.hk.hk/capA401 (National Flag and National Emblem Ordinance)
https://www.elegislation.gov.hk.hk/capA602 (Regional Flag and Regional Emblem Ordinance).

The Hirer shall submit to Youth Square the sample of publicity materials, including banner, flags, display boards and backdrop etc. 7 working days before the event.

I / We* agree Youth Square will conduct photo shooting during the activities. Youth Square and New World Facilities Management Company Limited (NWFM) reserves the right to use my / our visual material(s) during my / our activities in Youth Square, including any images, event photos, text and poster for the purpose of promoting Youth Square and NWFM. This may include placing my/ our visual material(s) in any media including but not limited to publications, websites, social media and promotional materials of Youth Square and NWFM without receiving any remuneration or indemnity. Youth Square is operated and managed by NWFM, a non-profit making company embracing the mission of youth development and supporting youth to contribute to the society.
Application for Venue Booking with Concessionary Rate
Note:
Eligible non-profit-making organizations and co-presenters will be entitled to booking with concessionary rate. The Memorandum (if any) and Articles of Association or the Constitution of the applicant must specify that members do not take any share of the profits. Upon dissolution of the organization, members do not take any share of the profits or assets.


  • File format: GIF, JPG, PNG & PDF. If your document is of a different format, you can open your file and then select ‘Save As’ and then GIF, JPG, PNG or PDF
  • File size: less than 3 MB per file
  • File name should not exceed 50 characters or contain any special characters
  • Please do not upload a password protected file
  1. Application should include a copy of the following document of applicant and co-presenters:
    1. Certificate of Registration on the list of approved charitable institutions or trusts of a public character; or
    2. Business Registration Certificate under the Business Registration Ordinance; or
    3. Certificate of Incorporation under the Companies Ordinance; or
    4. Notification of the establishment of society under the Societies Ordinance; or
    5. Certificate of Registration of a Society under the Societies Ordinance.
  2. Applications should also include a copy of the following document duly signed by the Chairman and one other office bearer to the effect that it is a true copy:
    1. The Memorandum (if any); or
    2. Articles of Association; or
    3. Constitution.
  1. The Applicants shall present their identity cards / passports for checking when they submit applications in person. If applications are submitted by post / fax / third party, copies of the applicant's identity card/passport shall be enclosed.
  2. Users under the age of 18 must have their application made and Booking Application Form signed by parent or guardian
    (Parent/guardian should be 18 years old or above).
  3. Users under the age of 18 shall present the original copy of the identity documents for checking/registration while using the hired venue.












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The Hirer shall submit to Youth Square the sample of publicity materials, including banner, flags, display boards and backdrop etc. 7 working days before the event.

I / We* agree Youth Square will conduct photo shooting during the activities. Youth Square and New World Facilities Management Company Limited (NWFM) reserves the right to use my / our visual material(s) during my / our activities in Youth Square, including any images, event photos, text and poster for the purpose of promoting Youth Square and NWFM. This may include placing my/ our visual material(s) in any media including but not limited to publications, websites, social media and promotional materials of Youth Square and NWFM without receiving any remuneration or indemnity. Youth Square is operated and managed by NWFM, a non-profit making company embracing the mission of youth development and supporting youth to contribute to the society.
Application for Venue Booking with Concessionary Rate
Note:
Eligible non-profit-making organizations and co-presenters will be entitled to booking with concessionary rate. The Memorandum (if any) and Articles of Association or the Constitution of the applicant must specify that members do not take any share of the profits. Upon dissolution of the organization, members do not take any share of the profits or assets.

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You can find out more about our policy of personal data protection by accessing Youth Square Privacy Policy Statement. If there is any inconsistency or conflict between the English and Chinese version of this Statement, the English version shall prevail.

  1. I have read, understood and agreed to the “Booking Application Form” including but not limited to “Booking Application Form – Important Notes”, “Scale of Hire Charge” and “Hire Guide” and agree to be bound by the provisions contained therein.
  2. All information and documents submitted by me in support of this booking application or venue booking concession rate application are updated, valid and subsisting with regard to the legal status of the applicant/applicant organization*, and I undertake to provide immediately any further information and documents in respect of any changes thereto. I understand that I may be liable to be prosecuted should any false information and/or invalid documents be provided in this booking application or venue booking concessionary rate application.
  3. I undertake not to or not attempt to, without the prior permission of the Manager of Youth Square, do any of the following:-
    1. assign, sublet or part with possession of the Unit or any part of it in any manner whatsoever other than by way of admission to the Unit for the purpose of participation in or attendance at the Event for which the Unit is hired;
    2. use the Unit for a purpose other than that stated in the Booking Application Form;
    3. change the nature of the Event;
    4. obtain or change an applicant/applicant organization, co-presenter or sponsor;
    5. transfer a Confirmed Booking to another dates or times; and
    6. change any artist, performer, film, programme or event content from those stated in the Booking Application Form.
  4. I undertake to ensure observance of the Law of the People’s Republic of China on Safeguarding National Security in Hong Kong Special Administrative Region (HKSAR), Safeguarding National Security Ordinance and the Laws of HKSAR in relation to the safeguarding of national security by myself, my employees, agents, and by all other persons admitted to the Unit hired by me. They shall not engage in any act or activity which is not in compliance with the above- mentioned Laws. Should I, my performing artist(s), employees or agents or all other person admitted to the Unit hired by me has engaged or is engaging in acts or activities that are likely to constitute or cause the occurrence of offences endangering national security or which would otherwise be contrary to the interest of national security, public order or public safety of Hong Kong; or the Management Company or the Government believes that any of the events aforesaid has occurred or is about to occur, I shall be ordered to cease such act or activity immediately, the Management Company and the Government shall not be liable for any loss or damage incurred.
  5. I undertake to ensure the observance by myself, my employees and agents and by all other persons admitted to any Unit hired by me, of any other legislative enactments and requirements or regulations imposed from time to time by the Hong Kong Special Administrative Region Government (the Government) and relevant authorities that are applicable to the hiring.
  6. I undertake if I fail to observe or perform any of the above conditions, the Management Company may, without notice, cancel the Confirmed Booking or terminate the hiring of the Unit, in whole or in part immediately. In such case, I shall indemnify and keep indemnified the Management Company and the Government and their employees and agents against any and all losses, claims, damages, costs, charges, expenses, liabilities, demands, proceedings and action which may sustain.
  7. I undertake if I fail to observe or perform any of the above provisions, the Management Company may reject my subsequent booking applications for the use of any of the venues and facilities managed by the Management Company.

The application will be processed upon receipt of the duly completed "Booking Application Form" together with the required documents by Youth Square. Please ensure that all relevant documents are attached when submitting the application form, otherwise the application will not be processed.
Should there be any inquiries, please contact us.












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The Hirer shall submit to Youth Square the sample of publicity materials, including banner, flags, display boards and backdrop etc. 7 working days before the event.

I / We* agree Youth Square will conduct photo shooting during the activities. Youth Square and New World Facilities Management Company Limited (NWFM) reserves the right to use my / our visual material(s) during my / our activities in Youth Square, including any images, event photos, text and poster for the purpose of promoting Youth Square and NWFM. This may include placing my/ our visual material(s) in any media including but not limited to publications, websites, social media and promotional materials of Youth Square and NWFM without receiving any remuneration or indemnity. Youth Square is operated and managed by NWFM, a non-profit making company embracing the mission of youth development and supporting youth to contribute to the society.
Application for Venue Booking with Concessionary Rate
Note:
Eligible non-profit-making organizations and co-presenters will be entitled to booking with concessionary rate. The Memorandum (if any) and Articles of Association or the Constitution of the applicant must specify that members do not take any share of the profits. Upon dissolution of the organization, members do not take any share of the profits or assets.

()

()











You can find out more about our policy of personal data protection by accessing Youth Square Privacy Policy Statement. If there is any inconsistency or conflict between the English and Chinese version of this Statement, the English version shall prevail.

  1. I have read, understood and agreed to the “Booking Application Form” including but not limited to “Booking Application Form – Important Notes”, “Scale of Hire Charge” and “Hire Guide” and agree to be bound by the provisions contained therein.
  2. All information and documents submitted by me in support of this booking application or venue booking concession rate application are updated, valid and subsisting with regard to the legal status of the applicant/applicant organization*, and I undertake to provide immediately any further information and documents in respect of any changes thereto. I understand that I may be liable to be prosecuted should any false information and/or invalid documents be provided in this booking application or venue booking concessionary rate application.
  3. I undertake not to or not attempt to, without the prior permission of the Manager of Youth Square, do any of the following:-
    1. assign, sublet or part with possession of the Unit or any part of it in any manner whatsoever other than by way of admission to the Unit for the purpose of participation in or attendance at the Event for which the Unit is hired;
    2. use the Unit for a purpose other than that stated in the Booking Application Form;
    3. change the nature of the Event;
    4. obtain or change an applicant/applicant organization, co-presenter or sponsor;
    5. transfer a Confirmed Booking to another dates or times; and
    6. change any artist, performer, film, programme or event content from those stated in the Booking Application Form.
  4. I undertake to ensure observance of the Law of the People’s Republic of China on Safeguarding National Security in Hong Kong Special Administrative Region (HKSAR), Safeguarding National Security Ordinance and the Laws of HKSAR in relation to the safeguarding of national security by myself, my employees, agents, and by all other persons admitted to the Unit hired by me. They shall not engage in any act or activity which is not in compliance with the above- mentioned Laws. Should I, my performing artist(s), employees or agents or all other person admitted to the Unit hired by me has engaged or is engaging in acts or activities that are likely to constitute or cause the occurrence of offences endangering national security or which would otherwise be contrary to the interest of national security, public order or public safety of Hong Kong; or the Management Company or the Government believes that any of the events aforesaid has occurred or is about to occur, I shall be ordered to cease such act or activity immediately, the Management Company and the Government shall not be liable for any loss or damage incurred.
  5. I undertake to ensure the observance by myself, my employees and agents and by all other persons admitted to any Unit hired by me, of any other legislative enactments and requirements or regulations imposed from time to time by the Hong Kong Special Administrative Region Government (the Government) and relevant authorities that are applicable to the hiring.
  6. I undertake if I fail to observe or perform any of the above conditions, the Management Company may, without notice, cancel the Confirmed Booking or terminate the hiring of the Unit, in whole or in part immediately. In such case, I shall indemnify and keep indemnified the Management Company and the Government and their employees and agents against any and all losses, claims, damages, costs, charges, expenses, liabilities, demands, proceedings and action which may sustain.
  7. I undertake if I fail to observe or perform any of the above provisions, the Management Company may reject my subsequent booking applications for the use of any of the venues and facilities managed by the Management Company.

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