You are applying as an
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1.1 Individual - To be completed if Applicant is an individual at age or over 18
1.2 Individual - For user of the venue under 18, the application must be made by the parent or guardian of the user
1.3 Organization
1 Applicable on the date of application form together with the required documents duly received by Youth Square
To be completed by person of age 18 or above; for user of the venue under 18, the application must be made and this application
form signed by the parent or guardian of the user
1 Applicable on the date of application form together with the required documents duly received by Youth Square
Nature of organization
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Youth Group
Non-profit-making Organization
Charitable Organization (under Inland Revenue Ordinance Cap 112)
Government Bureau / Department
Commercial / Others
(Co-presenters must also be Non-profit Making Organization (including Charity Organization) or Government Sector as to be eligible for Venue Booking
Concessionary Rate)
Nature of organization
Choose...
Youth Group
Non-profit-making Organization
Charitable Organization (under Inland Revenue Ordinance Cap 112)
Government Bureau / Department
Commercial / Others
If you need more space to explain the details, please attach separate sheets of paper.
Nature of Event
Briefing Sessions
Ceremonies
Dance
Exhibitions
Individual practices
Interest group activities
Meetings
Music (concert, musical performance, practices)
Religious (fellowship, worship, other religious activities)
Seminars
Sports
Theatrical (e.g. musical, drama, opera)
Workshops
Trainings
Others
Reason(s) why this booking needs confirmation more than 12 months in advance (Please attach documents to support the information given)
Schedule of performances immediately preceding the proposed performance in Hong Kong (Dates / Places)
Schedule of performances immediately succeeding the proposed performance in Hong Kong (Dates / Places)
Prior application to the Manager is necessary in case video recording, filming, the making of TV films or press conference conducted within Youth
Square hired venue. In general, audio or video recording of the performance should only be for archival/ educational purposes. In case the audio or
video records are used for commercial uses or purposes other than archival educational purposes, basic charge plus charges as stipulated will be
applied, please refer to the following link:
https://fso.ccidahk.gov.hk/en/location/detail.php?id=1547
6.1.2 Brief description of the scene and activities
6.1.3 Full scripts/ storyboard of the scenes being shot
Notes: The actual processing time of the video recording or location filming application required depends on the complexity of the application and the form of payment etc. For details, please approach the Operations Department of Youth Square.
In compliance with the Film Censorship Ordinance (Cap. 392), the Hirer whose functions include the projection of films, slides or video shall obtain a “Certificate of Approval” or a “Certificate of Exemption” from the Office of Film, Newspaper & Article Administration (OFNAA) (Enquiry: 2594 5788 / 2594 5762). The Hirer shall forward to the Manager the copy of a valid certificate at least 7 working days before the day of event. Applicant should also note that they need to comply with any requirements set out in other Ordinances as may be applicable to their function(s), such as the Control of Obscene and Indecent Articles Ordinance and the Summary Offences Ordinance.
In case there is any game, device or activities for distributing or allotting prizes by luck draw or games of chance, the Hirer shall apply in advance for a “Trade Promotion Competition Licence” from the Office of the Licensing Authority (Enquiry: 2117 3916 / 2117 3798) of the Home Affairs Department as governed by the Gambling Ordinance (Cap. 148). The Hirer shall forward to the Manager the copy of the valid licence at least 7 working days before the day of event.
For fund-raising activities where on-site collection of donation will be arranged, the Hirer shall apply in advance for a “Public Subscription Permit” from the Social Welfare Department (Enquiry: 2832 4311) or a “Public Fund-raising Permits” from the Home Affairs Department (Enquiry: 2835 1492). The Hirer shall forward to the Manager the copy of a valid permits at least 7 working days before the day of events Such permit should be available for on-site inspection and display when required by the staff on duty.
Overseas or mainland performer/ artist, adjudicator and working staff of the Event working in Hong Kong shall apply for relevant visa or entry permit from the Immigration Department (Tel: 2824 6111) in advance. Tourists are not allowed by law to take up employment (paid or unpaid), to establish or join in any business. Youth Square may request relevant documents from the Hirer as necessary for verification purposes.
The Hirer whose functions include the participation of child entertainer (a person under the age of 15 years) shall apply for relevant approval from the Labour Department (Tel: 2717 1771). Youth Square may request relevant documents from the Hirer as necessary for verification purposes.
National Anthem Ordinance
Hirers are required to observe and comply with the National Anthem Ordinance (Instrument A405), should the events involve the playing and singing of the national anthem. Hirers are also requested to inform the Manager at least 4 weeks in advance. For details, please visit: https://www.elegislation.gov.hk/hk/A405. The standard score and the official recording of the national anthem can be found on the website of the Constitutional and Mainland Affairs Bureau: http://www.cmab.gov.hk/en/issues/national_anthem_occasions.htm
National Flag & National Emblem Ordinance and Regional Flag & Regional Emblem Ordinance
In accordance with the National Flag & National Emblem Ordinance (Instrument A401) and the Regional Flag & Regional Emblem Ordinance(Instrument A602), hirers who would like to display and use the national and regional flags or emblems during their booking periods should ensure that their designs are in compliance with the specifications set out in the respective Ordinances and make prior written applications to the Deputy Director of Administration (Email: flags&emblems@cso.gov.hk or Fax: 2804 6552). The processing time required varies and it takes about 3-4 weeks in general. The Hirers are requested to inform the Manager at least 4 weeks before the day of event, and shall forward to the Manager the copy of a valid certificate before 7 working days of event.
For details, please visit:
https://www/elegislation.gov.hk.hk/capA401 (National Flag and National Emblem Ordinance)
https://www.elegislation.gov.hk.hk/capA602 (Regional Flag and Regional Emblem Ordinance).
The Hirer shall submit to Youth Square the sample of publicity materials, including banner, flags, display boards and backdrop etc. 7 working days before the event.
Note:
Eligible non-profit-making organizations and co-presenters will be entitled to booking with concessionary rate. The Memorandum (if any)
and Articles of Association or the Constitution of the applicant must specify that members do not take any share of the profits. Upon dissolution
of the organization, members do not take any share of the profits or assets.
Relationship with the user of the venue
Position held by Signatory
(Co-presenters must also be Non-profit Making Organization (including Charity Organization) or Government Sector as to be eligible for Venue Booking
Concessionary Rate)
Position held by representative of co-presenter
Multi-function Area
Remarks
A minimum of 2 consecutive hours is required for booking of any facilities in Multi-purpose Area.
Fixed equipment and device shall not be moved or removed from the designated locations.
Hirers should attend technical meeting with Operations Department of Youth Square and return the duly completed Event
Requirement Checklist at least 21 days or within designated time prior to the date of booking. If not, additional manpower,
equipment and services will only be provided subject to the resources and manpower of Youth Square being available at that
time.
Commencement Time of Function
Estimated No. of Audience/Participants
If yes, please specify the merchandise item
Reason(s) why this booking needs confirmation more than 12 months in advance (Please attach documents to support the information given)
Schedule of performances immediately preceding the proposed performance in Hong Kong (Dates / Places)
Schedule of performances immediately succeeding the proposed performance in Hong Kong (Dates / Places)
6.1.2 Brief description of the scene and activities
6.1.3 Full scripts/ storyboard of the scenes being shot
Notes: The actual processing time of the video recording or location filming application required depends on the complexity of the application and the form of payment etc. For details, please approach the Operations Department of Youth Square.
The Hirer shall submit to Youth Square the sample of publicity materials, including banner, flags, display boards and backdrop etc. 7 working days before the event.
Note:
Eligible non-profit-making organizations and co-presenters will be entitled to booking with concessionary rate. The Memorandum (if any)
and Articles of Association or the Constitution of the applicant must specify that members do not take any share of the profits. Upon dissolution
of the organization, members do not take any share of the profits or assets.
Privacy Policy Statement
You can find out more about our policy of personal data protection by accessing
Youth Square Privacy Policy Statement . If there is any inconsistency or conflict between the English and Chinese version of this Statement, the English version shall prevail.
Personal Information Collection Statement
I, the Applicant / the authorized representative of the applicant organization*, hereby declare that:
I have read, understood and agreed to the “Booking Application Form” including but not limited to “Booking Application Form – Important Notes”, “Scale of
Hire Charge” and “Hire Guide” and agree to be bound by the provisions contained therein.
All information and documents submitted by me in support of this booking application or venue booking concession rate application are updated, valid and
subsisting with regard to the legal status of the applicant/applicant organization*, and I undertake to provide immediately any further information and documents
in respect of any changes thereto. I understand that I may be liable to be prosecuted should any false information and/or invalid documents be provided in this
booking application or venue booking concessionary rate application.
I undertake not to or not attempt to, without the prior permission of the Manager of Youth Square, do any of the following:-
assign, sublet or part with possession of the Unit or any part of it in any manner whatsoever other than by way of admission to the Unit for the purpose
of participation in or attendance at the Event for which the Unit is hired;
use the Unit for a purpose other than that stated in the Booking Application Form;
change the nature of the Event;
obtain or change an applicant/applicant organization, co-presenter or sponsor;
transfer a Confirmed Booking to another dates or times; and
change any artist, performer, film, programme or event content from those stated in the Booking Application Form.
I undertake to ensure observance of the Law of the People’s Republic of China on Safeguarding National Security in Hong Kong Special Administrative Region
(HKSAR), Safeguarding National Security Ordinance and the Laws of HKSAR in relation to the safeguarding of national security by myself, my employees,
agents, and by all other persons admitted to the Unit hired by me. They shall not engage in any act or activity which is not in compliance with the above-
mentioned Laws. Should I, my performing artist(s), employees or agents or all other person admitted to the Unit hired by me has engaged or is engaging in acts
or activities that are likely to constitute or cause the occurrence of offences endangering national security or which would otherwise be contrary to the interest
of national security, public order or public safety of Hong Kong; or the Management Company or the Government believes that any of the events aforesaid has
occurred or is about to occur, I shall be ordered to cease such act or activity immediately, the Management Company and the Government shall not be liable for
any loss or damage incurred.
I undertake to ensure the observance by myself, my employees and agents and by all other persons admitted to any Unit hired by me, of any other legislative
enactments and requirements or regulations imposed from time to time by the Hong Kong Special Administrative Region Government (the Government) and
relevant authorities that are applicable to the hiring.
I undertake if I fail to observe or perform any of the above conditions, the Management Company may, without notice, cancel the Confirmed Booking or
terminate the hiring of the Unit, in whole or in part immediately. In such case, I shall indemnify and keep indemnified the Management Company and the
Government and their employees and agents against any and all losses, claims, damages, costs, charges, expenses, liabilities, demands, proceedings and action
which may sustain.
I undertake if I fail to observe or perform any of the above provisions, the Management Company may reject my subsequent booking applications for the use
of any of the venues and facilities managed by the Management Company.
The application will be processed upon receipt of the duly completed "Booking Application Form" together with the required documents by Youth Square. Please ensure that all relevant documents are attached when submitting the application form, otherwise the application will not be processed.
Should there be any inquiries, please contact us.
Relationship with the user of the venue
Position held by Signatory
(Co-presenters must also be Non-profit Making Organization (including Charity Organization) or Government Sector as to be eligible for Venue Booking
Concessionary Rate)
Position held by representative of co-presenter
Multi-function Area
Remarks
A minimum of 2 consecutive hours is required for booking of any facilities in Multi-purpose Area.
Fixed equipment and device shall not be moved or removed from the designated locations.
Hirers should attend technical meeting with Operations Department of Youth Square and return the duly completed Event
Requirement Checklist at least 21 days or within designated time prior to the date of booking. If not, additional manpower,
equipment and services will only be provided subject to the resources and manpower of Youth Square being available at that
time.
Commencement Time of Function
Estimated No. of Audience/Participants
If yes, please specify the merchandise item
Reason(s) why this booking needs confirmation more than 12 months in advance (Please attach documents to support the information given)
Schedule of performances immediately preceding the proposed performance in Hong Kong (Dates / Places)
Schedule of performances immediately succeeding the proposed performance in Hong Kong (Dates / Places)
6.1.2 Brief description of the scene and activities
6.1.3 Full scripts/ storyboard of the scenes being shot
Notes: The actual processing time of the video recording or location filming application required depends on the complexity of the application and the form of payment etc. For details, please approach the Operations Department of Youth Square.
The Hirer shall submit to Youth Square the sample of publicity materials, including banner, flags, display boards and backdrop etc. 7 working days before the event.
Note:
Eligible non-profit-making organizations and co-presenters will be entitled to booking with concessionary rate. The Memorandum (if any)
and Articles of Association or the Constitution of the applicant must specify that members do not take any share of the profits. Upon dissolution
of the organization, members do not take any share of the profits or assets.
Privacy Policy Statement
You can find out more about our policy of personal data protection by accessing
Youth Square Privacy Policy Statement . If there is any inconsistency or conflict between the English and Chinese version of this Statement, the English version shall prevail.
Personal Information Collection Statement
I, the Applicant / the authorized representative of the applicant organization*, hereby declare that:
I have read, understood and agreed to the “Booking Application Form” including but not limited to “Booking Application Form – Important Notes”, “Scale of
Hire Charge” and “Hire Guide” and agree to be bound by the provisions contained therein.
All information and documents submitted by me in support of this booking application or venue booking concession rate application are updated, valid and
subsisting with regard to the legal status of the applicant/applicant organization*, and I undertake to provide immediately any further information and documents
in respect of any changes thereto. I understand that I may be liable to be prosecuted should any false information and/or invalid documents be provided in this
booking application or venue booking concessionary rate application.
I undertake not to or not attempt to, without the prior permission of the Manager of Youth Square, do any of the following:-
assign, sublet or part with possession of the Unit or any part of it in any manner whatsoever other than by way of admission to the Unit for the purpose
of participation in or attendance at the Event for which the Unit is hired;
use the Unit for a purpose other than that stated in the Booking Application Form;
change the nature of the Event;
obtain or change an applicant/applicant organization, co-presenter or sponsor;
transfer a Confirmed Booking to another dates or times; and
change any artist, performer, film, programme or event content from those stated in the Booking Application Form.
I undertake to ensure observance of the Law of the People’s Republic of China on Safeguarding National Security in Hong Kong Special Administrative Region
(HKSAR), Safeguarding National Security Ordinance and the Laws of HKSAR in relation to the safeguarding of national security by myself, my employees,
agents, and by all other persons admitted to the Unit hired by me. They shall not engage in any act or activity which is not in compliance with the above-
mentioned Laws. Should I, my performing artist(s), employees or agents or all other person admitted to the Unit hired by me has engaged or is engaging in acts
or activities that are likely to constitute or cause the occurrence of offences endangering national security or which would otherwise be contrary to the interest
of national security, public order or public safety of Hong Kong; or the Management Company or the Government believes that any of the events aforesaid has
occurred or is about to occur, I shall be ordered to cease such act or activity immediately, the Management Company and the Government shall not be liable for
any loss or damage incurred.
I undertake to ensure the observance by myself, my employees and agents and by all other persons admitted to any Unit hired by me, of any other legislative
enactments and requirements or regulations imposed from time to time by the Hong Kong Special Administrative Region Government (the Government) and
relevant authorities that are applicable to the hiring.
I undertake if I fail to observe or perform any of the above conditions, the Management Company may, without notice, cancel the Confirmed Booking or
terminate the hiring of the Unit, in whole or in part immediately. In such case, I shall indemnify and keep indemnified the Management Company and the
Government and their employees and agents against any and all losses, claims, damages, costs, charges, expenses, liabilities, demands, proceedings and action
which may sustain.
I undertake if I fail to observe or perform any of the above provisions, the Management Company may reject my subsequent booking applications for the use
of any of the venues and facilities managed by the Management Company.